Privacy Policy
Last Updated: September 16, 2026
About This Privacy Policy
Be Additive ("Be Additive," "we," "us," or "our") respects your privacy and is committed to handling personal information responsibly.
We provide permanent and temporary recruitment services to businesses, as well as Recruitment Process Outsourcing (RPO) services. In providing these services, we may collect and use personal information relating to candidates, clients, business contacts, suppliers, contractors, and people who interact with our website.
This Privacy Policy explains what personal information we collect, how we use it, when we may share it, how long we keep it, and the rights you may have over your information.
This Policy applies to personal information collected through our website, when you contact us, during recruitment and engagement activities, and through our business relationships.
What This Privacy Policy Covers
This Privacy Policy describes how Be Additive collects and uses personal information through our website, when you contact us, and when we communicate with business contacts. It also explains how we handle personal information belonging to job candidates and clients as part of our recruitment and business activities.
Information We Collect and How We Use It
The following table provides an overview of the types of personal information we may collect, where it comes from, why we use it, and the legal basis we may rely on when applicable.
| Who | Information We May Collect | How We Obtain and Use It | Legal Basis |
|---|---|---|---|
| Candidates | Resumes/CVs, identification documents, education and employment history, references, correspondence, and other information you provide during recruitment, engagement, and onboarding. In limited circumstances, we may also receive special category information, such as disability, health, racial or ethnic information, or trade union information, when you choose to provide it. | We generally receive this information directly from you. We may also receive information from a person or organization acting on your behalf, a referral, a referee, or another third party. We may use publicly available sources, including LinkedIn, job boards, company websites, and other online sources, to identify potential candidates. Where we provide RPO services, we may process candidate information on behalf of a client and follow that client's instructions. | We may rely on our legitimate interests to identify candidates, assess qualifications, and determine suitability for potential roles. Where special category information is voluntarily provided and consent is required, we will obtain the appropriate consent before processing it. |
| References / Referees | Contact information and communications relating to references. | We may receive referee information from candidates or directly from referees. We use this information to obtain and verify references as part of a recruitment process. | Our legitimate interests in assessing candidates and completing recruitment processes. |
| People who contact us | Contact information and the content of your communications with us. | We receive this information directly from you and use it to respond to your questions, requests, or other communications and to maintain appropriate records. | Our legitimate interests in responding to inquiries and maintaining business records. |
| Clients and potential clients | Business contact information, correspondence, contracts, and related business information. | Information may be provided directly by you or obtained from publicly available business sources, such as your company's website. We use it to communicate with you, develop business relationships, negotiate or perform contracts, and provide our services. | Our legitimate interests in managing business relationships and communications. Certain information may also be necessary to enter into or perform a contract. |
| Suppliers and contractors | Contact information and business correspondence. | Information may be provided directly by you or obtained from publicly available sources. We use it to manage our business relationship, communicate with you, and perform or manage contracts. | Our legitimate interests in managing business relationships. Certain information may also be necessary to perform a contract. |
| Website visitors | Information collected through cookies and similar technologies. | Cookies may collect information about how you use our website. We use this information for website functionality and, where applicable, analytics or other purposes described in our Cookie Notice. | We obtain consent before using non-essential cookies where required by law. |
Legitimate Interests
When we rely on legitimate interests as the legal basis for processing personal information, we consider whether the processing is necessary for our business purposes and whether those interests are balanced against your privacy rights.
We document these assessments where required. If you would like additional information about a legitimate-interest assessment relating to your information, you can contact us using the details provided at the end of this Policy.
When We Share Personal Information
We may share personal information when necessary to provide our services, operate our business, or meet legal or contractual requirements.
Candidate Information
If you are a candidate, we may share relevant information with a client that is considering you for a position. Our clients may operate in industries such as technology, manufacturing, finance, marketing, and other sectors, and may be located in the United States, United Kingdom, European Union, or other countries.
We may also share information when necessary to:
- Complete verification or recruitment-related checks
- Meet a client's onboarding requirements
- Obtain professional advice
- Work with suppliers and service providers under robust contractual protections
- Work with other companies within our corporate group
- Support a potential merger, acquisition, restructuring, or sale of all or part of our business or assets
When we use suppliers or service providers to process personal information, we require appropriate contractual and security protections where applicable.
Marketing and Text Messaging Information
We do not sell or share your name, email address, mobile number, or other personal information with third parties or affiliates for their own marketing or promotional purposes.
Text messaging opt-in information and consent records are also not shared with third parties for marketing or promotional purposes.
If You Choose Not to Provide Information
Some personal information is necessary for us to respond to an inquiry, evaluate an application, consider you for a position, provide services, or perform a contract.
If you do not provide information that is reasonably necessary for these purposes, we may not be able to:
- Respond to your request
- Consider you for an available job opportunity
- Match you with suitable roles
- Provide certain services
We will only request information that is reasonably necessary for the relevant purpose, subject to applicable legal requirements.
International Data Transfers
Be Additive may operate across multiple countries, and personal information may sometimes be transferred or accessed outside the country where it was originally collected.
For example, personal information may be transferred:
- Between companies within our corporate group
- To service providers located in another country
- To clients located in another country
- As part of providing recruitment or RPO services
For individuals whose information is subject to UK or European data protection requirements, this may include transfers outside the United Kingdom or European Economic Area (EEA).
Currently, personal information may be transferred to or accessed from countries outside the UK and EEA, including the United States and India.
Privacy laws may differ between countries. Where required, we use appropriate safeguards for international transfers, which may include approved contractual clauses or other legally recognized transfer mechanisms. You can find the list of European member states at europa.eu.
If you would like more information about the safeguards used for an international transfer of your personal information, please contact us.
How Long We Keep Personal Information
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, unless a longer period is required or permitted by law.
The length of time we keep information depends on several factors, including:
- The purpose for which the information was collected
- Our legal and regulatory obligations
- Contractual requirements
- The time limits that apply to potential legal or contractual claims
- Our legitimate business and record-keeping needs
For example, where we have a contract with you, certain information may be retained for 6.5 years after the contract ends to help us manage and respond to potential contractual claims.
When personal information is no longer required, we will delete it, anonymize it, or otherwise dispose of it in accordance with our applicable retention practices.
Your Privacy Rights
Depending on where you live and the laws that apply to you, you may have certain rights regarding your personal information.
These rights vary by jurisdiction. Individuals in the United Kingdom and European Union may have the rights described below.
Right to Be Informed
You have the right to understand how your personal information is collected and used. This Privacy Policy is intended to provide that information in a clear and accessible way.
You may also contact us if you have questions about how we use your information, our legitimate interests, or international data transfers.
Right to Access
You may request a copy of the personal information we hold about you and certain information about how we use it.
Right to Correct Your Information
You may ask us to correct personal information that is inaccurate or incomplete.
Right to Request Deletion
In certain circumstances, you may ask us to delete your personal information. This is sometimes referred to as the "right to be forgotten."
This right is not absolute. We may be permitted or required to retain certain information under applicable law or where there is another valid reason for keeping it.
Right to Restrict Processing
In certain circumstances, you may ask us to limit how we use your personal information.
When processing is restricted, we may continue to store your information but will generally not use it for other purposes unless permitted by law.
Right to Data Portability
In certain circumstances, you may have the right to receive personal information you have provided to us in a structured, commonly used, and machine-readable format and to have that information transferred to another organization.
This right may not apply to all information or processing activities carried out by Be Additive.
Right to Object
You may have the right to object to certain types of processing, including processing based on our legitimate interests.
You may also object to the use of your personal information for direct marketing purposes.
For example, if you no longer want to receive communications about potential job opportunities, you may contact us to request that we stop those communications, subject to applicable law.
Right to Withdraw Consent
Where we process your information based on your consent, you may withdraw that consent at any time.
Withdrawing consent does not affect the lawfulness of processing that took place before you withdrew your consent.
Right to File a Complaint
If you believe we have not handled your personal information appropriately, you may have the right to file a complaint with the data protection authority or regulator in your country.
Cookies and Similar Technologies
Our website may use cookies and similar technologies to provide website functionality and understand how visitors use our website.
We only place non-essential cookies where we have obtained the required consent.
For more information about the cookies we use and how you can manage them, please review our Cookie Notice.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our business, technology, privacy practices, applicable laws, or regulatory requirements.
When we make changes, we will update the Last Updated date at the top of this Policy.
If we make a significant change that requires notice under applicable law, we will provide additional notice through an appropriate method.
Contact Us
If you have questions about this Privacy Policy, want to exercise a privacy right, or have concerns about how we handle your personal information, please contact us:
Be Additive
Email: dpo@beadditive.com
We welcome questions about our privacy practices and how we process personal information.